New Job Opportunity – Coordinator, Certification & IEMRT Initiatives

Position Details 

• Permanent, Full-time – 1.0 FTE
• Bilingual (French/English), essential.
• Must be based in Ottawa.
• Salary: $54,000 – $63,000 (2025 Salary Scale for Coordinators)
• Work environment:  Remote.  May be required to attend meetings/events in person several times per year.  Minimal out of town travel. Occasional evenings and weekends required. Travel within Ottawa required to fulfill responsibility of roles.

Role Description

Reporting to the Manager of Certification, the Coordinator provides administrative and candidate support for the CAMRT certification process.  The Certification coordinator’s primary responsibility is supporting internationally educated medical radiation technologists (IEMRTs) through their assessment and certification process.  The certification coordinator also provides general support to the certification portfolio and special projects.

Key Stakeholders: Certification candidates, internationally educated MRTs, CAMRT volunteers, MRT regulators.

Job Tasks

Coordinates the assessment of credentials for Internationally Educated MRTs (IEMRT).

• Manages the certification IEMRT email account.
• Performs database administration, including maintenance of IEMRT records and reporting.
• Screens applications for internationally educated candidates (IEMRTs) verifying authenticity of credentials, content, and completeness.
• Coordinates IEMRT assessments with expert assessors.
• Prepare assessment results for approval by Manager of Certification.
• Communicates results to candidates.
• Ensures all timelines for the credential assessment process are met, escalating any significant delays in process to the Manager of Certification.
• Recommends and implements changes for IEMRT assessments to create process efficiencies and improve candidate experience.

Provides general administrative support to the Certification Department.

• Provides advice and guidance to potential candidates applying to write certification exams, escalating more complex requests to the Manager of Certification.
• Coordinates the packaging and mailing of certificates with third party service provider.
• Assists with exam quality assurance activities.
• Maintains recommended textbooks lists and textbook inventory for all four specialty areas.
• Creates, distributes and collates surveys in collaboration with the Manager of Certification.
• Assists with the maintenance of key certification documents and resources.
• Manages inventory of certification supplies.

Coordinates committee and volunteer meetings for the Education Department.

• Performs administrative support and preparation for all education committee meetings.
• Coordinates volunteer attendance at meetings.
• Coordinates committee travel – arranges for travel, hotel accommodation and meeting logistics.
• Coordinates all post-meeting administration including volunteer expense claims, hotel invoicing, etc.
• Coordinates volunteer recognition initiatives.
• Takes minutes at committee meetings, as necessary.

Provides administrative support for special projects.

• Carries out administrative tasks under the direction of the Project Manager.  This may include, but is not limited to data management, stakeholder outreach and communication, web searches, committee meeting coordination, survey administration.

General Administration

• Updates and maintains job manual, as necessary.
• Other duties, as required.

Position requirements

• High level of written and oral communication skills
• Self-motivated and ability to work autonomously.
• Strong interpersonal skills including the ability to resolve conflict.
• Attention to detail/analytical, ability to create and troubleshoot statistical reporting.
• Time management
• Advanced knowledge of Microsoft products (Excel, Word, Outlook)
• Willingness to learn new systems and software applications.
• Bilingual – French/English

Education:  Diploma in Office Administration – Executive or equivalent combination of education and experience.

Position assets

• Experience with Association Management systems (AMS) or other database administration.
• Experience supporting grant funded projects.